Assistant Director of Operations

Open Date 11/5/2024 Classification Administrative Department Facilities Management, Planning, & Construction Exempt/Non-Exempt Exempt System Job Title Assistant Director Description SUPERVISION RECEIVED: Associate Director - Operations SUPERVISION EXERCISED: Operations staff, other assigned support staff, student workers, temporary employees, contractors, city officials, and other external consultants / vendors / agencies. POSITION SUMMARY : As a FMPC administrative team member, responsible for management and support of the HVAC, Electrical, Plumbing and Carpentry/Structural trades operations of the FMPC Department. Under general direction of the Associate Director, with latitude for individual judgment within institutional guidelines, provides operational project management activities as assigned. In the Associate Director-Operations absence, in consultation with the Director, will provide a temporary leadership role for the Operations division of the Department which includes operations, custodial and grounds & athletic services. Responsible for continuous process improvement; striving for best practices to improve the quality, efficiency and contributions of FMPC and encouraging a high level of teamwork within the department and the University community at large to provide a collaborative approach to problem solving and service delivery. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES : Manage and supervise the operations support staff, other assigned support staff and internal and external constituencies through routine, preventive and unscheduled/emergency maintenance and repair related to all building, infrastructure, structural and mechanical aspects of the institution. Provide leadership and management of the emergency "on-call" system through internal operations support staff. Physical hands-on work will be required as necessary. Support the Associate Director with the implementation of appropriate training, policies and procedures utilizing the full potential of the physical and human resources of the University. Provide staff performance/assessments for the operations support staff team. Manage procurement and inventory processes in support of the requirements related to the Operations division. Operational project management activities as assigned by the Associate Director including bid processes, plan reviews, managing execution of work through internal and external sources, routine inspection, budget management and project close-out; Assist in the management and execution of various aspects of projects under the leadership of other team members. Complete assigned work and routine responsibilities through various computer software packages including but not limited to the work order system, BAS, key management system, energy management system, etc. Participate in committees as assigned; Develop and provide Operations-related documentation, statistical reports, etc. to the Associate Director as requested. Enforce and comply with all safety procedures and work guidelines encountered in the maintenance and operation of institutional buildings and the built environment. Position is considered "essential personnel" and is required to provide administrative, management, individual support and various other duties, as required, during and outside normal working hours, including institution closures and duties associated with emergencies such as snow removal and scheduled and unscheduled events. Other duties as assigned. QUALIFICATIONS : A bachelor's degree or Technical/Trade School degree is required and/or equivalent experience. Emphasis on facility management, building operations or construction management is preferred. Additional consideration will be given for credentialing related to facilities professionals and participation in APPA or other relevant organization's educational programs. A demonstrated progressive growth in management and supervisory responsibilities over a 3 to 5 year period of operations personnel within an organization associated with facility operations and/or construction industry. Recent administrative and/or managerial experience in an educational or similar institution preferred. Understanding and skills related to computer hardware and software related to facilities management - Office packages e.g. word, excel, etc., work order software, BAS, energy management software, etc. A working knowledge of structural and mechanical systems; equipment, procedures and materials required for system maintenance; construction; architectural and engineering plans and how they all relate to each other. A valid Pennsylvania driver's license is required. Strong organizational and interpersonal skills; strong written and oral communication, analytical, reasoning, and problem-solving skills while using a high level of independence and collaboration. Skills associated with multi-tasking and collaborative teamwork in a fast paced, multi-building, service-oriented environment and establishing/maintaining relationships with diverse constituencies within an academic community and external constituencies. TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking "Apply Now". Please attach documents as a PDF file. At Moravian University, we are committed to our mission to prepare individuals for reflective lives and leadership in a world of change. To achieve these ideals, we are dedicated to fostering an educational and professional environment that is enriched by individuals of different backgrounds, experiences, and perspectives. Job candidates and prospective members of our community are expected to engage, communicate, and collaborate across diverse cultural, social, and academic backgrounds. Additionally, faculty and staff should demonstrate the ability to adapt andragogical or professional methods to the lived experiences and cultural backgrounds of students and colleagues. Learn more about the Office for Diversity, Equity, and Inclusion, and the Moravian University Together Toward Equity strategic initiatives here: Moravian University is committed to providing a workplace and educational environment free from discrimination, harassment, and retaliation. The University does not discriminate against any applicant for employment or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws. In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including admission/employment, and does not tolerate such harassment or discrimination by or against any member of our campus community. Employment inquiries should be directed to Human Resources at and admission inquiries to Admissions at . Concerns regarding all forms of discrimination, including sexual harassment and/or sex discrimination in admission/employment: Becki Achey Equal Opportunity and Title IX Coordinator 1309 Main St. (Room 204) (610) Mailing address: Moravian University 1200 Main St. Bethlehem, Pennsylvania 18018 Concerns regarding gender and equity in athletics: Rebecca May Associate Athletic Director (Deputy Title IX Coordinator) 109 Johnston Hall Moravian University 1200 Main St. Bethlehem, Pennsylvania 18018 (610) Concerns regarding the application of Title IX: U.S. Department of Education Office of Civil Rights 100 Penn Square East, Suite 515 Philadelphia, PA (215) Sex-based harassment and/or sex discrimination can be reported online anytime (can be anonymous) at Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination /policy. Please visit moravian.edu/benefits to review benefits offered at Moravian University.* WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level. Pursuant to the ADA, Moravian University will provide reasonable accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their position, except when doing so would cause an undue hardship for the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at or 610.861.1527. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. *Please visit this link to review the benefit eligibility status associated with this position. About the Organization Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success. EOE Statement Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE This position is currently accepting applications.

Created: 2024-11-30